Printing of the thesis before the public defense

The printed version of your thesis must be publicly available before the doctoral examination. If you so wish, you can also make the thesis available digitally through DUO Research Archive. 

Contacts at Aksell

Technical questions and questions concerning prices and invoicing:

• Linn Therese Andersen (e-mail), mobile: (+47) 993 67 805

Submission deadline

The faculty must be in receipt of your printed thesis at least two weeks before the public defence.

• A minimum of 31 copies of the thesis must be printed
  (10 copies for yourself, 10 for the department, 8 for the faculty secretariat and 3 for the National Library of Norway)

The department covers the printing costs of the 31 copies. You get 10 copies, but can order more from the printer if you want. However, you must pay for these extra copies yourself.

Of the 8 copies that go to the faculty secretariat, 1 is filed in the archives, 1 is given to the chair of the defence, 1 to the University Library, 3 to the committee’s members and 2 to the dean’s office.

The printed copies of the thesis are delivered to the faculty and the department. You collect your copies at the department.

Please contact Aksell to arrange printing of the manuscript at the latest five weeks before the defence.

Errata

Your opportunities for making changes to the thesis before printing are limited since the thesis must be the same as it was at the time of submission. You cannot, therefore, change the meaning of the text; only changes of a technical nature, such as typographic errors, missing punctuation and missing or superfluous references are permitted.

If you want to make such changes, you must submit a list of errata of the relevant changes (indicating the page numbers) to the faculty no later than four weeks before the public defence. The errata list is emailed to the Faculty Officer four weeks before the public defence. Note that you should retain the same page numbers from the submitted thesis in order to avoid confusion in the page number references during the disputation.

Guidelines for writing an errata list

Colour illustrations

If the thesis contains more than 40 pages of colour illustrations, you must apply to the department for financial support to print the colour pages well before the manuscript is sent to the printer (you do not need to apply if the thesis has 40 pages or fewer of colour illustrations).

Write an application of no more than half a page, giving justification for the use of colour illustrations. The application should be sent as an e-mail attachment to the department's Research Consultant.

Attachments

Any attachments you may have to the printed thesis, such as CDs/DVDs, must be glued into the actual thesis. You will have to do this yourself. Please contact the department and faculty in order to ensure this is done before the thesis is distributed.

Requisition form

You need to complete a requisition form and send it to the PhD officer at your department.

Save the form (in Norwegian) as a Word document and complete the table with the heading "Fylles ut av doktoranden" (“To be completed by the doctoral candidate.”)

If you would like extra copies of your thesis in addition to the 10 you are entitled to, insert the desired number in the field “Extra copies for the doctoral candidate”.

An invoice for these extra copies will be sent to your home address. For such orders, you will only pay for the pages printed; the faculty has already covered the printer’s overheads for the receipt of orders, initial costs per series and delivery.

When the form is completed, send it as an e-mail attachment (Word file) to the PhD officer at your department.

The PhD officer will complete the form on behalf of the department, check your order and obtain the Head of Department’s signature.

The PhD officer will then scan the document, convert it to a PDF file and return it to you by e-mail.

Ordering printing

The thesis must be sent as a PDF file to Aksell. See guide on how to make a PDF-file.

Send the thesis and completed requisition form, both as PDF files, in an e-mail to Linn Therese Andersen (e-mail) with copy to your department's PhD officer. If you haven’t received a confirmation of receipt wihtin 24 hours, please send a copy to post@aksell.no.

Once you have received the order confirmation, send it to the department’s requester/buyer for registration in the ordering system. Once the printed theses have been received, report this to the requester/buyer so that the order can be registered as received.

Technical assistance

Aksell can provide the Faculty of Humanities’ doctoral candidates with technical assistance at a rate of NOK 700 per hour in consulting fees.

This expense is NOT covered by the faculty. The consulting fee must therefore be paid from your own funds (allocated resources or private funds).